Executive & Workplace Experience Assistant

Permanent | Financial Services Environment

The Opportunity

My client is a high-growth financial services business seeking an Executive & Workplace Experience Assistant who provides comprehensive support beyond traditional EA services. This is a pivotal engine room role, combining executive assistance, office and workplace experience ownership, and operational / people support.

This position suits someone who enjoys being at the centre of the business, anticipating needs, creating order in fast-moving environments, and supporting leaders so they can perform at their best.

The Role

Working closely with the leadership team, youll ensure the business runs smoothly day-to-day while helping shape a professional, welcoming, and high-performing workplace.

This is not a passive support role. Youll be proactive, organised, tech-savvy, and comfortable juggling priorities across executive support, operations, and people processes.

Key Responsibilities

Executive Support

• Proactively manage complex executive calendars

• Look ahead to anticipate requirements and manage priorities

• Prepare leaders well in advance for meetings and key commitments

• Actively manage up to ensure executives stay focused and organised

Workplace Experience & Office Management

• Take ownership of the office environment and workplace experience

• Coordinate technology setup and day-to-day office operations

• Ensure the office is professional, functional, and welcoming

• Be a visible point of connection within the business

Operations & People Support

• Support recruitment and onboarding processes

• Assist with internal operations and process coordination

• Provide exposure to HR and people-related initiatives

• Help drive efficiency and consistency across internal systems

Communication & Coordination

• Act as a central communication hub between leadership and the wider team

• Translate fast-moving priorities into clear, organised actions

• Support the preparation of professional communications and materials

About You

• Proven experience supporting executives within financial services (banking, accounting, finance, or similar)

• Strong understanding of confidentiality, compliance, and regulated environments

• Highly proficient in Google Workspace (Calendar, Docs, Drive)

• Proactive, forward-thinking, and naturally organised

• Comfortable troubleshooting basic office tech and learning new systems

• Calm, professional, and adaptable in a dynamic, fast-paced environment

Why This Role

This is a rare opportunity to step into a high-trust, high-impact role where your contribution genuinely matters. You'll work closely with leadership, influencing how the business operates day-to-day, and helping shape the workplace culture, not just supporting it.

If you enjoy variety, responsibility, and being at the heart of a growing financial services business, this role offers real scope and visibility.

Apply

If youre a proactive EA or workplace professional with financial services experience and a passion for operational excellence, this is an opportunity worth exploring

You must have eligibility to work in New Zealand